Currently Hiring

Roles and Responsibilities of the Administration Coordination:

• • Manage the day-to-day operations of the offices and centres (total 4 locations)
  • Ensure general maintenance like house-keeping, first aid kit, pest control, hygiene, electrical and mechanical, sanitary and plumbing, space management.
  • Ensure regular fire and disaster management drills and maintenance systems.
  • Ensure general office conduct and attendance of personnel.
  • Oversee the operation, improvement, and utilisation of all Shakti Shalini properties.
  • Coordinate and liaise with the concerned authority for renewal of shelter lease and licence.
  • Draft routine correspondence, management, and distribution of office inventory, stationery, and material.
  • Management of all repair and maintenance requests and requirements of the organisation.
  • Overseeing the work of the repair and maintenance personnel.
  • Managing all IT products including labelling, maintaining stock and inventory, and coordinating repair and maintenance of IT.
  • Managing printing and distribution of all visiting cards and ID cards.
  • Provide logistical and other support for internal and external events, visits, contracts, and services.
  • Ensure Internal Control Systems are implemented regularly and identify areas of improvement.
  • Maintaining Asset/Stock Inventory of office as well as for projects in coordination with project staffs.
  • Processing and verification of reimbursement claims of personnel, viz proper checking of travelling, Conveyance, Telephone/Mobile Phone bills etc., ensure control and timely payment of the same after approval of the competent authority.
  • Maintain all the office records and registers and inventory management, including fixed assets register, and facilitate assets coding.
  • Review incoming correspondence, collect and prepare necessary information for reply/action, and draft and finalize responses.
  • Assist in petty cash management.
  • Responsible for all Admin related work in Projects.
  • Executing or overseeing other office activities, at the discretion of the management.
  • Procurement of assets, stationery and supplies.
  • Create a database of vendors for such procurements
  • Logistics and procurement lead, facilitate compliance
  • Coordination with vendors for quotes/ proposals.
  • Maintain and update the records of service providers and vendors and coordinating for necessary documents.

Necessary Skills:

• Good team-worker with good communications, interpersonal, and relational skills. 
• Very organised, well structured, and systematic and strong work ethic. 
• English speaking, writing, reading, comprehending skills.
• Hindi speaking, writing, reading, comprehending skills. 
• Good computer skills including google docs, google sheets, google drive, mails, typing. 
• Believes in the principles of gender equality, democracy, inclusivity, and equality. 
• Sensitive, non-judgmental, hardworking, and independent.
• Self-reflective and open to feedback.
• Able to work in limited resources at the grassroots level.